MSO - Payroll Administrator Assistant

YMCA OF MUNCIE Job Description Job Title: MSO Payroll Assistant Department: Association Office Reports to: HR, Payroll & Benefits Administrator SUMMARY As the MSO Payroll Assistant, you will perform the administrative and clerical payroll tasks to support and contribute to the overall operations of the MSO (Management Service Organization) YMCAs.
The YMCA of Muncie is the MSO for the Indiana Alliance, and we provide for other partner YMCAs, Accounting and Payroll Services.
The MSO Payroll Assistant will be assisting with the needs of the YMCAs by performing the following duties: Process payroll for MSO YMCAs Ensure taxes and deductions are withheld correctly Process payroll garnishments in accordance with applicable statutes Reconcile employee deductions, employee PTO, etc.
Process a variety of reports Maintain employee/payroll records and database Maintain employee files and payroll records Reconcile and report any discrepancies found in records Assist with annual audits Respond to external and internal requests for payroll information in a timely manner Assist with other projects as needed Present a professional manner through a neat and clean appearance and workspace Respect the confidentiality of all information concerning employees and volunteers Attend mandatory meetings and training sessions Be friendly and courteous to fellow staff, members and guests Demonstrate a thorough knowledge of proper emergency procedures Have a personal commitment to all dimensions of the YMCA mission; Seek to model and encourage the values of caring, respect, honesty and responsibility Most importantly: Have a sense of humor! Have the ability to laugh and enjoy your work and help others to enjoy the YMCA QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Full payroll processing knowledge (preferably with ADP) Associate Degree in Accounting, Certified Bookkeeper or Payroll Certified 2+ years of payroll experience.
Knowledge and comfort with Microsoft products and payroll software Self-motivation and excellent problem-solving skills Excellent written and verbal communication skills High attention to detail Must be highly organized CPR, First Aid Certificate and Child Abuse Prevention within 30 days of employment Must have integrity Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to communicate well with employees, members and vendors in person and on the telephone.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
YMCA Competencies (Leader): Mission Advancement: Values - Models and teaches the Y’s mission, vision and values.
Community - Ensures a high level of service with a commitment to changing lives.
Volunteerism - Provides volunteers with orientation, training, development and recognition.
Philanthropy - Cultivates relationships to support fund-raising.
Collaboration: Inclusion - Champions inclusion activities, strategies and initiatives.
Relationships - Builds relationships to create small communities.
Influence - Empathetically listens and communicates for understanding when negotiating and dealing with conflict.
Communication – Effectively tailors communications to the appropriate audience.
Developing Others - Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Decision Making - Provides others with frameworks for making decisions.
Innovation – Conducts prototypes to support the launching of programs and activities.
Project Management - Develops plans and manages best practices through engagement of team.
Finance - Effectively creates and manages budgets.
Quality Results - Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Self-Development - Shares new insights.
Change Capacity - Facilitates change, models adaptability and an awareness of the impact of change.
Emotional Maturity - Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.
Functional Expertise - Has the functional and technical knowledge and skills required to perform well, uses best practices and demonstrates up-to-date knowledge and skills in technology.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.