Administrative Coordinator

Position Information Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana.
Learn More Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application.
Learn More Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview.
Learn More Position Title Administrative Coordinator About this Opportunity The Department of Finance and Insurance welcomes applications for an Administrator Coordinator.
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Our Statement on Inclusiveness At Ball State University, inclusiveness is one of the enduring values and informs all of our work.
We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.
’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Salary Grade 10 Wages Begin At 16.
2 FLSA Non-Exempt Hrs/Week 40 Pre-Employment Screening Requires successful completion of a background check.
Position Function Manage office and coordinate office duties and responsibilities; assist Chairperson with departmental operations and procedures for efficient, successful completion of work.
Minimum Education Associate’s degree or an additional two years of related experience will be accepted in lieu of an associate’s degree.
Minimum Experience Over one through three years of secretarial, or other related experience.
Minimum Other Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.
S.
without employer sponsorship.
Preferred Education Preferred Experience Microsoft Office proficiency; additional years of experience.
Preferred Other Position Title(s) Supervised Students.
EEO Statement Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community.
Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply.
All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis.
Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs.
Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation.
We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana: https://www.
bsu.
edu/about/live-near-your-work There's more to discover IN Indiana! Visit the following link to learn more: IN Indiana Department Finance & Insurance:300050 Department Information The Department of Finance and Insurance, part of the Miller College of Business, an AACSB accredited college of business, offers degrees in Finance and Risk Management & Insurance (RMI) and minors in Banking, Financial Planning, and RMI.
Department Email or Phone Number finance@bsu.
edu Duties & Responsibilities Ranking 1 Job Duty Assemble annual course schedules; update faculty load reports; prepare new course and course revisions as directed by Chairperson; grant online permission for student courses.
Ranking 2 Job Duty Oversee the filing of all office documents and records; includes recruitment, promotion and tenure documents, memos and letters.
Ranking 3 Job Duty Verify and ensure timely processing of student timesheets and work records/absence reports for faculty and graduate assistants; prepare and coordinate appropriate documents for faculty employment contracts.
Ranking 4 Job Duty Assign and review work, orient and train staff and student employees, make recommendations in all areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training.
Ranking 5 Job Duty Update instructor assignments in Banner; update full-time equivalency.
Ranking 6 Job Duty Perform receptionist duties; receive, greet and direct all guests and visitors, answer incoming phone calls/inquiries, and relay messages.
Ranking 7 Job Duty Process textbook order forms, coordinate orders with appropriate professor; request desk copies and supplemental materials as needed.
Ranking 8 Job Duty Maintain supply of various forms and provide instruction for completion; independent study procedures form and internship form.
Ranking 9 Job Duty Support faculty by circulating memos on a timely basis; report equipment maintenance problems; communicate with students regarding departmental information.
Ranking 10 Job Duty Input all purchase requisitions, authorize online purchase orders, prepare check requests and transfers; prepare, verify and coordinate travel forms for approval.
Ranking 11 Job Duty Monitor, update and maintain supplies and expenses activities; oversee the use of copiers and computer equipment; monitor key control.
Ranking 12 Job Duty Support the Chairperson regarding special projects and miscellaneous duties; calendar maintenance, schedule university related appointments, coordinate and plan social functions.
Ranking 13 Job Duty Perform related duties as assigned.
Ranking 14 Job Duty Maintain regular and predictable attendance.
Posting Detail Information Posting Number 202401437SF Desired Start Date 04/15/2024 Position End Date (if temporary) Open Date 03/19/2024 Close Date 04/05/2024 Open Until Filled No Special Instructions Summary Information for Applications Requiring a Cover Letter In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile).
In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.
’